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Om M-Files
Kraftfull programvara för innehållshantering som gör att du enkelt kan organisera och hantera alla dina dokument och all din information.
I liked that based on that it sorts documents by it self.
Typical for some IT-solutions: "almost anything can be done with M-Files. Takes away focus of what problem exactly is solved with M-files.
Filtrera recensioner (230)

Powerful Document Management Tool
Kommentarer: User Friendly for Tech Savvy Teams and also helps in Collaboration and Version Control
Fördelar:
Drop Box Business and Evernote Business are most important aspects
Nackdelar:
Complex Setup, Configuration and Pricing are the dislikes
Svar för M-Files
förra månaden
Thank you, Isaac Silvin, for taking the time to share your review of M-Files! We’re delighted to hear that you find it a powerful document management tool and appreciate its user-friendly features, especially for tech-savvy teams. Collaboration and version control are key aspects we strive to excel in, so it’s great to know these have been beneficial for your team. We understand that the setup, configuration, and pricing can sometimes feel complex, and we’re continuously working on simplifying these processes to make M-Files more accessible and straightforward. Your feedback helps us improve and serve our users better. Thank you for your trust in M-Files, and please don’t hesitate to reach out if you need assistance or have suggestions. We’re here to support your success! 😊
A safety and privacy driven file transfer service.
Kommentarer: It's great and smooth, as it should be. Feels good and safe with it.
Fördelar:
The interfere and accessibility at any place with data privacy
Nackdelar:
Can't merge with any other cloud drive for data transfer.
Svar för M-Files
förra månaden
Thank you, Ancy, for sharing your positive experience with M-Files! We're delighted to hear that you find the platform accessible, smooth, and privacy-driven—ensuring data safety is one of our top priorities. It's fantastic to know M-Files provides you with the confidence and security you were seeking. We understand your feedback about cloud drive integrations, and we’re always working to expand our capabilities. Your input helps us improve and better serve our users. Thank you for choosing M-Files to address your privacy concerns. We're thrilled to be a part of your document management journey! 😊
Expensive, bad documentation, no debugging capability and bad support from the vendor
Kommentarer:
We are a german company that uses M-Files for some years. I'm the poor guy that has to configure the backend/server side.
The basic functions are easy to setup, once installed, the server and client side runs well. The basic idea is easy to understand, documents belongs to classes ans has class-specific metadata attributes like "telephone number". Attributes can be linked to other objects... fine!
What makes me sleepless nights is, that if the implementation of a little bit more complex things like right structures, workflows with many steps e.g., you're totally lost with M-Files.
There are some different documentation pdfs, describing just the basic functionality - WITHOUT CLEAR EXAMPLES.
There's the possibility to submit tickets (if you have a support contract). This tickets are answered after some days by (asian?) supporters. There's a lot of mail-overhead just to desribe the problem. In most cases the supporters does not respond to the concrete problem. The do'n offer, for example, a short teamviewer session to solve the problem on the customers system. That's can not be calles good support!
M-Files provides the possibility to write own (visual basic) code, triggered by event handlers. This code can be written to a empty white editor (without any debug possibilities, or any kind of help to the programmer) on the server side. Notepad.exe provides more features! No Breapoints, no debug log output, the only way to debug own code is to rise exceptions that blows the script. That is 1983, not 2017! The API functions are not nice encapsulated, it's a nightmare to wirte own code...but required often - to customize and build workarounds for missing functionality.
Logging in general...not nice. There's a "event log" on the server side. Some basic events are logged here, for example login, logout, document checkout... But it's not very detailed! If somethin went wrong, it's not written there. Maaan!
The user frontend (windows client) looks nice and works well. The server side looks also nice on the first view, but many "nice" features are not implemented. Lists of 300+ Users... no search field, no possibility to select 5 people and delete them, you have to do tis one by one...
I hope this (view from the administration part) gives you a small impression of the daily work.
M-Files seems to spend a lot of money in marketing an nice small videos to bring the CEO to buy the product, but where are the videos describing the rights structure from the technical side? Nope!
Fördelar:
- Usefull user interface on the client side - Good basic structure
Nackdelar:
- Expensive - Very bad support - Bad documentation - No usefull examples - Not self-explaining to the adminsitrator
More than a simple DMS
Kommentarer: I have been administering several M-Files servers for over 10 years and am satisfied with them. Especially how M-Files copes with the amount of data that has accumulated over the years.
Fördelar:
What I like most about M-Files is its adaptability to various problems. I like to compare it to a construction kit. With a little effort, it can be adapted to any industry and used in several languages without programming. Even though M-Files offers a very extensive API, which expands the possibilities.
Nackdelar:
The integration into Windows Explorer is both a curse and a blessing. It offers many possibilities, but also restricts M-Files in many places and unfortunately causes errors again and again due to Windows updates. It is also not possible to run the server with a different operating system.
Svar för M-Files
för 4 månader sedan
Thank you for your great feedback! We're glad to hear that M-Files' adaptability has been valuable to your organization. Your comparison to a construction kit is spot on! We also appreciate your input on the Windows Explorer integration, and we're always working to improve the experience. It's fantastic to hear that M-Files has been reliable for managing your data over the past 10 years. Thanks for your trust and for choosing M-Files!

Finest Document Management Tool
Kommentarer: It has easy Integration with other and flexibility in Deployment
Fördelar:
Version Control, Documentation Collaboration and Workflow Automation are the most important facts of M-Files
Nackdelar:
Search Limitations and Customization Cost are the least facts of M-Files

One of the best documentation tool
Kommentarer: My overall experience with M-Files is outstanding and I like more with their easy integration with other systems and flexibility in deployment.
Fördelar:
It can be accessed easily by mobile and also it is very scalable and customizable. Also it's userfriendly.
Nackdelar:
I like the pricing and implementation time. Also it's search implementation is excellent.

Excellent Document Management Tool
Kommentarer: Customizable Workflows and Automation Place the best roll
Fördelar:
It Has Version Control, Document Collaboration
Nackdelar:
It Has Pricing and Implementation Control
very good DMS platform
Kommentarer: am using M-files since 3 years and it is great platform for DMS
Fördelar:
easy to use friendly , most of DMS features
Nackdelar:
integration and Arabic language support if can growth in this area
Svar för M-Files
för 2 månader sedan
Thank you, ISSA, for your fantastic review and for being a loyal M-Files user for over three years! We’re thrilled to hear that you find M-Files easy to use, user-friendly, and equipped with robust DMS features. We appreciate your feedback regarding integration and Arabic language support. Expanding and improving these areas is important to us, and we’re committed to continuously enhancing the platform to meet diverse user needs. Thank you for sharing your experience, and we’re glad M-Files has been a great platform for you! Let us know if there’s anything we can do to make your experience even better.
Streamline Your Office with M-Files
Kommentarer: If you want to go digital, in my opinion, M-Files is like a must have tool. What I love most is how it works so well with Microsoft tools like Office, SQL, and other tools. The workflows are super easy to create and customize—you can turn the boring paper processes into smooth digital ones. The OCR feature is amazing, it feels like having Google search for all your office files. And I use it all the time.
Fördelar:
The best part is that how easy it connects to Microsoft programs. It fits right into Outlook, Word, or even Windows folders. Making workflows was easy once we learned the basics, and we quickly converted manual tasks like approvals and document storage into automated steps.
Nackdelar:
Rolling it out company-wide was a little hard because we needed to pick the right licenses. M-Files has several license types, and we had to balance our budget while getting what we need. The tool can feel confusing for new users, too. We had to do some training before everyone got comfortable.
Svar för M-Files
förra månaden
Thank you, Nikhil, for your thoughtful and detailed review! We’re thrilled to hear how M-Files has streamlined your workflows and integrated seamlessly with Microsoft tools, turning tedious manual processes into efficient digital ones. It’s great to know you’re enjoying features like OCR and workflow automation—it’s all about making your work easier and more productive! We understand the challenge of rolling out a new system company-wide and balancing licensing needs. Your feedback is invaluable, and we’re here to support you in ensuring a smooth onboarding experience for your team. If you ever need additional training resources or guidance, don’t hesitate to reach out. Thanks again for recommending M-Files and for choosing us to help with your digital transformation journey! 😊
Efficient Document Management
Kommentarer: M-Files is a helpful document management tool and is simplifying organising and accessing files. In my opinion, it boosts productivity by offering easy search and automation features, though it can have a steep learning curve.
Fördelar:
Easy file searching with tags and metadata. Automation for workflows and approvals. Strong integration with other tools like Microsoft Office. Secure document storage and sharing.
Nackdelar:
Initial setup and learning can be complex. User interface could feel outdated. Performance slows with very large datasets. Requires strong internet for smooth usage.
Svar för M-Files
för 2 månader sedan
Thank you, Niraj, for sharing your detailed feedback about M-Files! We’re thrilled to hear that features like metadata tagging, workflow automation, and strong integration with Microsoft Office are making a positive impact on your productivity. It’s great to know M-Files is helping streamline your document organization and access. We understand that the initial setup and learning curve can be challenging, and we appreciate your patience as you navigated these steps. Your note about performance with large datasets and the user interface is valuable feedback that we’ll consider as we continue improving the platform. Thank you for trusting M-Files for your document management needs, and we’re here to support you as you continue to leverage its capabilities. If there’s anything we can do to make your experience even better, feel free to reach out!
A Formidable and Da bomb Document Management Software.
Kommentarer: M-Files enables real-time document sharing. M-Files also integrates easily with other third-party tools.
Fördelar:
M-Files has an UI that is intuitive and user-friendly. It is simple to organize and classify documents with M-Files metadata feature. Ability to store documents securely. Ease of searching documents quickly. I like M-Files because it enables automatic document capture.
Nackdelar:
Ever since I started working with M-Files,it hasn't failed to meet my needs.
Svar för M-Files
för 2 månader sedan
Thank you, Kamakshi, for sharing your fantastic review of M-Files! It’s wonderful to hear that you’ve found the software intuitive, secure, and efficient in organizing and classifying documents with metadata. We’re thrilled that features like quick search, real-time document sharing, and seamless integration with third-party tools have made your experience so positive. It’s also great to know that M-Files has consistently met your needs—feedback like yours motivates us to keep delivering exceptional solutions. Should you have any further suggestions or questions, feel free to reach out. We’re here to support you as you continue to benefit from M-Files!
Easy to start using
Kommentarer: Very intuitive to use. Easy to implement in the organisation through implementing "a new search-function"
Fördelar:
File search. To make systems that do not need a conversion to step up the implementation
Nackdelar:
The need of a system integrator to much of the configuration. Hassle with connector to SharePoint
Svar för M-Files
för 2 månader sedan
Thank you, Finn, for your valuable feedback and for being a long-term user of M-Files! We're delighted to hear that you find the platform intuitive and easy to implement, especially with its powerful file search capabilities. Simplifying adoption within organizations is one of our top priorities, so it’s great to know this resonated with your experience. We appreciate your comments regarding configuration and the SharePoint connector. While these integrations can sometimes require a bit of setup, we’re continuously working to make them more seamless. Your insights help us prioritize improvements to ensure the best experience for users like you. Thank you for choosing M-Files to support your business development needs, and we’re here if you have any questions or need assistance moving forward!
M-File is Fantastic
Kommentarer: We have been using mfiles in our company for years now and it greatly simplifies processes through workflow and document cataloging and permission nesting and it is fantastic.
Fördelar:
what i like most about m files is the immediacy in searching and finding the result
Nackdelar:
for the moment nothing is perfect like this
Svar för M-Files
för 3 månader sedan
Thank you, Christian, for sharing your experience and for the fantastic rating! We’re delighted to hear that M-Files has been an invaluable tool for your team over the years, especially in simplifying processes with workflow automation, document cataloging, and permission management. It’s great to know that the fast and accurate search feature has also been a highlight for you. Thanks for choosing M-Files and for your continued trust—we look forward to supporting your team in building materials for many more years to come!
Why I fell in love with M-Files
Kommentarer: I have always loved using M-Files. The easiest and quickest way to store and find data. Customization of who can see the document is my favorite part.
Fördelar:
Anything can be saved, classified. Very easy to find any document even if its naming in not done using the particular word that we are searching.
Nackdelar:
Its old boring design which now has changed. It looks much advanced and sleak now.
Svar för M-Files
för 3 månader sedan
Thank you, Ekadashi, for sharing your experience! We’re thrilled to hear that M-Files has made document storage and retrieval so seamless for you. It’s great to know you’re enjoying the updated, sleeker design as well! Your feedback on customization features is much appreciated—empowering users to control document visibility is something we prioritize. Thanks for choosing M-Files, and we’re here to support you anytime!
Data mining operation
Fördelar:
Information points and data mining is facilitated thanks to M-Files and its amazing features.
Nackdelar:
There are no low points attached with M-Files.
Svar för M-Files
för 3 månader sedan
Thank you, Hans, for your fantastic feedback and perfect rating! We’re thrilled to hear that M-Files has been instrumental in facilitating data mining and information management for your team in the retail industry. It’s wonderful to know you’ve had such a positive experience. Thank you for choosing M-Files, and we’re here to support you as your business grows in Sweden!
a software package that could be well-suited for certain users
Kommentarer: M-Files is a very versatile software. When you learn how to use this tool effectively, there is no limit except your imagination.
Fördelar:
I love the way M-Files is constantly evolving. They are always adding new features and making improvements.
Nackdelar:
The documentation is not always clear and helpful. Complex integrations could be a real headache if you fail to analyse the project very detailly in the very early stages.
Svar för M-Files
för 2 månader sedan
Thank you for sharing your thoughtful review, Kat! We're thrilled to hear that you appreciate how M-Files is constantly evolving and improving. It's great to know that our commitment to innovation resonates with you, and we aim to continue delivering features that help users push boundaries. We also appreciate your constructive feedback regarding documentation and integrations. We understand that clear guidance and well-planned integrations are essential for a smooth experience, and we're actively working to enhance our resources to better support our users during implementation and beyond. Your comment about M-Files being a versatile tool with limitless potential is truly inspiring. We’re glad it empowers you to think creatively and achieve more. If you have suggestions or need assistance with documentation or integrations, please feel free to reach out to our support team—we’re here to help! Thank you for being part of the M-Files journey!
Getting to know it better
Kommentarer: fine thus far, still learning and I'm looking forward to understanding it even much better to be able to use it.
Fördelar:
It's comprehensiveness and usability response. It is very modern.
Nackdelar:
It is a little bit complicated with not easy, how to add files and process files, the API documentation, is not easy to find, still looking for it even now.
Svar för M-Files
för 3 månader sedan
Thank you, Jameson, for taking the time to share your experience! We’re glad you’re finding M-Files modern and comprehensive. We appreciate your feedback on file management and API documentation, and we're here to help with any questions as you explore further. Thanks for trying M-Files, and we look forward to supporting your journey!
organise and store your files with M-files
Kommentarer: using the application has helped to keep my documents securing with out worry of losing them
Fördelar:
M-file has good user interface and easy to use, i like it because it allows to organize and keep my files very well in most secure order
Nackdelar:
Using the application needs internet connections and in areas with poor network it disturbs a lot to get your files hence making it not so reliable
Svar för M-Files
för 2 månader sedan
Thank you, Aballa, for your feedback and for sharing your experience with M-Files! We're delighted to hear that you find the user interface easy to use and that M-Files helps you organize and secure your files effectively. Knowing that M-Files provides peace of mind when it comes to document security means a lot to us. We also appreciate your honest feedback regarding the need for an internet connection. We understand how challenging it can be in areas with poor network coverage, and we’re continuously exploring ways to enhance offline functionality to better support our users in all environments. Thank you for being a valued user of M-Files, and we’re here if you ever need assistance or have further suggestions. We’re committed to ensuring your experience remains as seamless as possible!

Go-to application for any Digitization Project
Kommentarer: M-files is a must for any company seeking to implement digital transformation initiatives in their company. I love best is its extensive feature set and seamless integration with Microsoft products (e.g., office, IIS server, MS SQL, Windows, etc.) The workflow feature is easy to customize, setup, and implement. It will change the way you deal with paper documents once you experience how easy it is to digitize, and manage your documents. The OCR functionality is a beast! Just like having Google on your local repository, reading through the very contents of your digital documents.
Fördelar:
The thing I like the most is the seamless integration with Microsoft products. This made it easy for implementing the use of M-files into our office workflow (it works well from within Outlook, Microsoft Office, even Windows Explorer). The creation of a Workflow is made very easy via a graphical workflow editor. Just a little learning curve and we are able to setup the different manual processes into a solid digital workflow for the office (e.g., filing for leave, routing of papers for approval, storing scanned copies of contracts and any kind of document in the office).
Nackdelar:
When implementing on a large scale (e.g., company-wide) we really had to sit down and plan out our licensing arrangement. Note that M-Files comes in a variety of licensing options (e.g., read-only, named user, concurrent user). Some offices can possibly share licenses (but number of active sessions will be limited). Planning out the best license option is quite a task since we were woking on a limited buget and we had to optimize the value-for-money setup we can have. It can also be a bit overwhelming for new users. We had a bit of difficulty in the deployment since we had to train all the users (who found it not so intuitive at first). But then, after the training, it has then been integrated well for our daily use.

Good For Data Storage But It Needs To Be Faster To Allow User Better Experience"
Kommentarer: I have been using this software for 2 years.We were storing the working documets to another sharefolder. First feeling was there was no folder structer and user interface is not familliar as we were using before. But I would like to add using M-files Software has increased our storage capacity. It also helps data transmits when someone left the company.We have started to eliminate know-how lost in company .Addition to this I feel working with this softare may be time consumer.M-Files team needs to improve the infterface and needs to make the software more user friendly
Fördelar:
I woudl say the most I like about the M-Files is ensuring security to the companies for working in bussiness.M files eliminating the data transfer and data leak to 3rd party companies which are not allowed to Access the data. Other think I like at it is integrated and working pretty fine with Microsoft Office softwares .It aslo makes our business efficiency great
Nackdelar:
What I dislike about the M-Files is User interface quite diffuclt to get used .They need to impove as well. One other thing check in and check out to folder requires additional tasks and reminders to proceed with document.It decreases work efficiency dramaticaly
Svar för M-Files
för 5 år sedan
We appreciate your candid response regarding your experience with M-Files. Would you be open to discuss in more detail? If so, please feel free to contact me as my contact information can be found below.
Great Document Management System with lacking support
Kommentarer:
M-Files is really a great Document Management System with many features, yet easy to use for the end-user. It has advances features like data synchronization between locations, as well as connecting to external databases and support for Dynamics 365. The workflow builder allows a lot of flexibility as well.
The only downside is the support. Over the years, the US office has deteriorated. In the first years, there were resources in the US office from Finland. Great consultants that assisted us in setting up the original deployment (that was 5 years ago). But in recent years, the US office doesn't seem to know much about the product and they've devolved into a sales office without technical expertise.
So if you are buying the software in the US and need something customized, be prepared to figure everything out by yourself. You will not get help in the US timezone.
Fördelar:
- User-friendly for end-user - Blows SharePoint out of the water - Highly customizable on the back-end (custom workflows, external database connections)
Nackdelar:
- US based technical support is non-existent - M-Files will respond immediately if you want to purchase more licenses, but when there is a problem I can't get any support - Once had a call with a "senior" M-Files consultant that had been with the company for 3 months(!) Needless to say, he had no clue what I was talking about. That was the last time I engaged M-Files for paid for consulting hours.
Svar för M-Files
för 8 år sedan
Thank you for your comprehensive feedback. We love it when our customers have such great things to say about the solution. We also appreciate the comments about your experience with the consulting team. We have shared that feedback and will reach out to you directly.
Drop your files into the M-files and edit/download from where you are...
Kommentarer: M-files is a cloud based service for business environment. It provides data sharing and editing with your team & colleagues. It is very easy to share and work on a shared document. Check-in and check-out processes not so effective and easy but It is well-considered. It should be easy and fast to use it effectively.
Fördelar:
Data sharing is the main effective work of this tool. I can reach from anywhere to my files because it's a cloud based software.
Nackdelar:
Some interface features and classfication selections are not so easy. It takes much more time to share some documents via e-mail or from another source. So it should be simplified some points like writing details of documents.
Svar för M-Files
för 5 år sedan
Hello and thank you for your review. I would like an opportunity to discuss your experience with you as we take these surveys very serious. Can you please reach out to me as soon as possible with my provided contact information? I look forward to speaking with you and learning more about what we can do to simplify our process.

Central Digital Repo
Kommentarer: M-Files has changed the way we move decision papers around in the office. We are slowly in the process of digitizing our workflows and simple business processes like forms approvals and routing of papers through the management team members. M-Files is now our central repository for archived documents and new ones coming into the inbox.
Fördelar:
1. We scan the majority of our paper documents in the office, and it goes straight to M-Files. I love the seamless integration with Microsoft products (Office, Outlook, File Explorer) as there are quick buttons for upload, and the usual cut&paste, drag&drop also works. 2. The setup for workflows is amazing and easy to do. It uses a graphical interface that is fun to experiment with but at the same time powerful and highly customizable. 3. M-files works best in the Microsoft Windows environment as well as with mobiles devices for easy access to our vaults from anywhere with internet connectivity.
Nackdelar:
We initially had some trouble with integration with our Active Directory for a unified username/password management. We had to go through the documentation (which some are not so up to date), and the vendor we had was not so helpful either.
Best software for managing your electronic documents online.
Kommentarer: By sharing required documents with each other and with US staff helps us to making benefits.
Fördelar:
We can manage and control of our documents online by this software. Very user friendly and ease of use. We can share our documents with other employees in our company. We can also set permissions that who can view and change to our documents. So it is very secure. It has a feature of back up and restoring of files to avoid data loss. We can also save our scanned documents and photographs in M-Files. We can also connect to different databases to get the required data.
Nackdelar:
M-files provide less customer support. The files saved at M-files store will not save in their existing format like .pdf , .doc etc. it will save the files in their M-files format which is bit annoying.
Svar för M-Files
för 6 år sedan
Thank you for the review and sharing about your experiences using M-Files. In your review you mention that files saved to M-Files do not store in their existing formats. I'm not certain about your configuration, but a typical installation stores all files in their native formats including .pdf, .doc. xlsx, .png, etc. M-Files can also be configured to automatically convert certain file types to others upon saving if desired. It might be so that your configuration is set-up in the manner you describe to maximize storage capacity. Please consider contacting M-Files support about this and they can help to change your file saving format configuration if you desire.

50-year-old Archives... digitized!
Kommentarer: M-Files is our repository of choice for all our digital assets. The M-Files server is secure, robust, and easy to manage. Files may be accessed via the main software, via an app, or even via a web browser. Plus, digital workflows have changed the way we work on documents, making it more streamlined, and efficient. We are confident that our archives and new files are safe from theft, loss, and unauthorized access.
Fördelar:
M-files works seamlessly with Microsoft products (Windows Explorer, MS Office) which makes it easy to incorporate into our daily workflow. Our filing cabinet with 50 years worth of archives/documents have been digitally scanned recently, and M-files is our DMS of choice because of ease of use, integration with MS Office, secure vault features, OCR and powerful metadata tagging. Workflow design and implementation are easy since it is done via an intuitive graphical interface.
Nackdelar:
Licenses do not come cheap. Just make sure to figure out the best possible license type to your use-case (e.g., Concurrent for offices which can share licenses).